Falmouth Community Youth Football Club
Constitution
- Name
The club shall be called Falmouth Community Youth Football Club - Affiliation
The club shall be affiliated to Cornwall FA - Aims and Objectives
The club shall aim to positively promote the game of association football to its members and offer playing and coaching opportunities to all those members who wish to play. To this end it shall operate a ‘turn up and play’ policy for junior members, to ensure those who wish to play have the opportunity to do so. It will seek to involve all members, particularly adults and parents of junior members, in the undertaking of its activities to ensure there is sustainable and quality provision for all. The main purposes of the club are to provide facilities for and to promote participation in the amateur sport of Football. - Equality Statement
The club is fully committed to the principles of the equality of opportunity. No participant or volunteer of the club will receive less favourable treatment on the grounds of gender, age, colour, disability, ethnic origin, parental or marital status, religious belief, social class or sexual preference than any other.
The club will ensure that there is open access for all those who wish to participate in the activities of the club, in whatever capacity and that they are treated fairly. The club recognises its legal obligations not to discriminate and will regard discrimination by any participant or volunteer as grounds for disciplinary action under the relevant club rules. - Welfare Statement
The club recognises its responsibility to safeguard the welfare of all
children, young people and vulnerable adults who are in membership of
the club. The club will aim to provide good quality football in a safe
environment by adopting the procedures and working practices of
Cornwall FA. - Membership
6.1 The club shall consist of the Officers and the members.
6.2 In accepting membership, a person agrees to abide by the Constitution
of the Club and the decisions of the Club Committee.
6.3 All members are also required to abide by the appropriate FA Football
Code of conduct.
6.4 The committee shall be responsible for considering whether applications
for membership should be accepted. This decision shall be made in
accordance with the Equality statement in paragraph 4.
6.5 Members under the age of sixteen shall be considered as junior
members.
6.6 Junior members shall not have the right to vote at Committee meetings.
6.7 Membership of the club shall be open to anyone interested in the sport
on application, regardless of sex, age, disability, ethnicity, nationality,
sexual orientation, religion or other beliefs, except as a necessary
consequence of the requirements of Football.
6.8 The club may have different classes of membership and subscription on
a non- discriminatory and fair basis. The club will keep subscriptions at
levels that will not pose a significant obstacle to people participating.
6.9 The club committee may refuse membership, or remove it, only for good
cause such as conduct or character likely to bring the club or sport into
disrepute. Appeal against refusal or removal may be made to the
committee. - Team Fees
7.1 Initial team fees shall be set and agreed before the Annual General
Meeting, to be collected in July/August of each year and are payable to
the club Treasurer. Final fee amount will be agreed by September by the
Committee. Final fee amount to be paid, or a payment plan put in place
with the first installment paid, by October. No member will be eligible to
represent the Club if he/she has not paid the agreed membership by the
start of the playing season.
7.2 Each player registered to play in a team competing in a league shall pay
an annual registration fee. All fees shall not be repayable unless it is
deemed exceptional circumstances by the Committee.
7.3 Membership and Match Subscription fees will be reviewed by the
Committee on an annual basis.
7.4 The Committee shall have the authority to levy further subscriptions
from its members as are reasonably necessary to fulfil the objectives of
the Club.
7.5 Fee amount may be scaled depending on joining date. - Committee
8.1 The Committee will act for the members of the club and shall be
comprised of the following nominated Officers: President, Chairperson,
Secretary, Treasurer(s), Welfare Officer(s), Head Coach, Girls Rep,
Press Officer, Fixtures Organiser, Fundraising Coordinator, Referee
Mentor, Membership Officer and Parent Representative.
8.2 These Officers shall be appointed at the Annual General Meeting and
hold their posts for a calendar year, but may seek re-election at the
following year’s AGM.
8.3 Any liabilities incurred shall fall upon the membership of the club
providing the Committee acts in accordance with the Constitution, in
honesty and good faith.
8.4 The Committee shall meet monthly (or when determined by the
Chairperson) and the Secretary will convene all meetings. - The quorum necessary for Committee meetings shall be 5
8.6 The Committee shall be responsible for interpreting the Club
Constitution in relation to the operation of the club’s affairs. Proposed
amendments to the Constitution can only be agreed at the AGM. - Club Teams
9.1 Managers appointed at or subsequent to the AGM shall be responsible
for managing the affairs of each of the Club’s football teams. They are
responsible for ensuring members and Parents / Guardians / Carers of
members are aware of and adhere to the Clubs rules, Child Protection
Policy and Procedures, Codes of Conduct, Equal Opportunities and AntiDiscrimination Policies. They are also responsible for liaising with
committee and supplying updates and reports throughout the year to be
discussed at committee meetings. - Finance
10.1 All monies raised by, or on behalf of the club shall be applied to further
the aims and objectives of the club and for no other purpose.
10.2 The club Treasurer is responsible for collecting membership
subscriptions and maintaining the financial accounts of the club
detailing all income received and expenditure made.
10.3 The financial year of the club starts on July 4th and ends July 3rd
.
10.4 The funds of the club shall be lodged at a bank or building society in an
account in the name of the club. All cheques, drafts, etc. drawn on this
account shall be signed by one of the following officers, Chairperson,
Secretary, Welfare Officer or Treasurer.
10.5 All surplus income or profits are to be reinvested in the club. No
surpluses or assets will be distributed to members or third parties. - Annual General Meeting and other meetings
11.1 The Annual General Meeting (AGM) of the club shall be held in July of
each year or within three months of the end of the club’s financial year.
At this meeting the annual report of the Management Committee and the
audited statement of accounts up to the end of the financial year shall be
presented.
11.2 The Secretary shall give no less than 21 days notice of the date of the
AGM to all members.
11.3 All elections of Officers shall be confirmed at the AGM. The Secretary
should receive all nominations for Officer’s posts not less than fourteen
days prior to the AGM. Nominations shall require two supporting
signatures from members of the club eligible to vote. No nominations can
be accepted from the floor of the meeting.
11.4 The quorum for general meetings shall be 5 members present who
are eligible to vote.
11.5 An Extraordinary General Meeting (EGM) shall be called by an
application in writing to the Secretary signed by not less than 3
members. The Committee shall have the discretion to call an EGM by
decision of a simple majority of its members. - Voting Procedures for all meetings
12.1 All members entitled to vote at meetings shall have equal voting rights.
12.2 A motion shall be carried by a simple majority of those present and
voting, except when the motion is a Constitutional amendment, which
shall require a two-thirds majority.
12.3 In the event of equal votes being cast, the Chair shall have a casting vote
in addition to a deliberate vote. - Discipline and Appeals
13.1 The Committee shall have the authority to take appropriate disciplinary
action against any member of the club and the discretion to terminate
membership if any person is found guilty of conduct deemed detrimental
to the club.
13.2 Should a disciplinary issue involve the Welfare of a child or vulnerable
adult then the Area Association Welfare officer will be informed.
13.3 All individuals have the right of Appeal to any disciplinary decision made
by the Committee.
13.4 Any request made for an Appeal Hearing should be made to either the
Secretary or Chairperson within 14 days of the Disciplinary decision.
13.5 An Appeal Hearing should be convened within 14 days of the request for
an Appeal being submitted.
13.6 An Appeal Hearing should be convened by a member of the Committee
and no more than four additional Club members who are independent of
the original Disciplinary Hearing and subsequent decision. - Dissolution procedures
14.1 The club may be wound up upon a motion proposed and seconded by
club members and passed by a two-thirds majority at a special meeting
convened for that purpose following a written request signed by 2
members of the club.
14.2 Upon dissolution of the club any remaining assets shall be given or
transferred to another registered CASC, a registered charity or the
sport’s governing body for use by them in related community sports. - Review of the Constitution
15.1 This Constitution should be reviewed a minimum of once every two
years.
15.2 Any amendments to the Constitution can only be agreed at the Club’s
AGM.
15.3 Proposed additions to, or alterations of the Constitution shall be
submitted in writing to the Secretary not less than 21 days before the
date of the AGM. All suggested amendments should be signed and
seconded. No motion involving an amendment to the Constitution may
be proposed from the floor of a meeting. - In the event of a proposal for amending the Constitution being submitted,
the Secretary shall inform the membership of the proposed motion not
less than 14 days prior to the AGM.
15.5 Any amendments to the proposed motion duly proposed and seconded
shall be submitted not later than seven days before the meeting.
15.6 Any alteration to the Constitution shall require a two-thirds majority of
members voting and present.
15.7 All matters arising that are not provided for by the Constitution will be
dealt with by the Management Committee, whose decision shall be final.